Operations Associate - remote
Operations Associate Remote Job Opening Job#16863382
An AI-powered data software startup is looking for a versatile, resourceful Operations Associate to keep the company running smoothly behind the scenes. This is a fully remote, fast-moving environment where priorities shift often, and you will work directly with the COO, Operations Managers and Chief of Staff. Your responsibilities will include keeping records accurate and organized across Google Drive, Notion and company archives, supporting accounts payable and receivable (invoice processing, tracking, reconciliations and follow-ups), maintaining contract and compliance document workflows, preparing reports, spreadsheets and briefing notes for leadership, helping administer Google Workspace accounts and licenses, monitoring shared inboxes, and driving process improvements and special projects from start to finish. The position is remote within the United States and requires working Eastern Time hours, and the package includes a competitive salary.
Qualifications
- Bachelor’s degree (recent graduates welcome); a master’s degree is a plus
- 0 to 3 years of experience in an operations, administrative, finance or project coordination role, such as operations associate, administrative coordinator or project coordinator
- Highly organized, with a track record of closing loops and keeping details accurate
- Analytical mindset and comfort working with data and finances
- Energized by a fast-paced startup environment and skilled at switching between tasks
- Strong communicator who is comfortable working directly with the COO and other leaders
- Record of high-slope progression, such as a promotion or similar signs of excellence
- Low ego and team-first, with strong culture fit
- Based in the US and able to work remotely during US Eastern Time hours
- Must be a US citizen or green card holder (no visa sponsorship available)
- A plus: AP/AR and bookkeeping workflow experience, or experience in a role bridging product and operations